Position Overview:

Reporting to the Accountant/AP Lead, this position's primary responsibility is to maintain supplier account records, processing cash payments, as well as general accounting functions associated with reconciling account balances and inquires to obtain missing information or verify unusual data. An intermediate level of computer skills is required, usually involving accounting software and spreadsheets to enter, compile or extract data.

Job Responsibilities

Accounts Payable Functions:

• Processing high volume vendor invoices for ingredients, parts, supplies and services that the company purchases. This involves matching an invoice to a purchase order, a receiver, verifying prices and quantities.
• Maintain all non-PO invoices in Concur
• Verify invoice calculations and discounts.
• Back up for Accounts Receivable and Deduction Specialists as required
• Understand the chart of accounts and ensure accurate accounting on invoices, including cost center and account.
• Create payment batches in Ross by due date or transaction. Verify accuracy of all invoices in the batch. Create ACH upload to the bank. Enter wire transfers payments in the bank site.
• Reconcile Supplier AP balances to statements. Follow up with internal personnel or supplier on discrepancies.
• Send and communicate all Supplier Changes and New Supplier paperwork with the Sr. Accounting Manager.
• Assist with payment runs – fill envelopes with checks and support, mail checks.
• Maintain accurate and complete records of paid vendor invoices.
• Assisting others with various accounts payable responsibilities as backup.
• Have a basic understand of use tax regulations. Bring issues to the attention of the Accountant/AP Lead.
• Provide W9 and tax exemptions to suppliers as needed.
• Provide support as needed – create analysis of AP transactions, account analysis.
• Maintain / update temporary worker tracking file.

Misc. Duties:

• Makes recommendations to Accounting Supervisor regarding trends though data collection and repetitive observation in order to anticipate solutions and identify organizational opportunities to capitalize on changes and adjustments.
• Maintains a robust working knowledge of accounting processes and guidelines to answer questions and troubleshoot problems as they arise.
• Contributes to a team and collaborative environment by accomplishing related project or tasks as needed to assist with department workflow and output.
• Ensures that required competencies to carry out these job functions affecting product legality, safety and quality are met in accordance with the Quality Policy and the Global Food Safety Initiative (GFSI) standard.
• Ensure compliance with corporate and plant safety standards and with applicable regulatory requirements while following the company’s Good Manufacturing Practices
• Back up for Accounts Payable Specialist and AP Lead as required.
• Other duties as assigned.

Minimum Qualifications

• High School diploma or equivalent
• 2 years or accounting (payable, receivable) experience
• Demonstrated proficiency in Microsoft Office (Excel, Word, Outlook)
• Demonstrated organizational skills, detail orientation, accuracy and the ability to multi-task
• Demonstrated professional communication abilities (written and verbal), and strong work ethic.
• Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity

Preferred Qualifications

• Associates or Bachelor’s degree, ideally with an accounting, business or related field
• Previous ERP experience, ideally in a ROSS platform.
• Have the physical ability to occasionally lift/carry/push/pull up to 25 pounds, reach overhead, climb, squat/build/kneel, frequently stand, walk/move about, and regularly sit